Job Description

BRAC Ghana Savings and Loans Ltd (BGSL) is a socially responsible for-profit organization, engaging people, especially women, in sustainable economic and income-generating activities in Ghana. Our mission is to provide a range of financial services responsibly to people at the bottom of the pyramid. BGSL particularly focuses on women living in rural and hard-to-reach areas to create self-employment opportunities, build financial resilience, and harness women’s entrepreneurial spirit by empowering them economically.

PURPOSE

Accounts Officer will take care of the financial bookkeeping, recording transactions, payments, expenses, and processing invoices.

MAJOR RESPONSIBILITIES

• To ensure all collections made are deposited in the office fund, with no excess cash in hand or bank
• To ensure that the loans are being disbursed in the presence of the local supervisor/ representative
• To ensure that the savings are refunded to the right persons at the presence of the local supervisor/ representative
• To update the stock book, assets register in the Orbit system, and ensure the placement of identification numbers on the fixed assets
• Day-to-day and time-to-time correspondence with the Area Accountant in resolving issues
• To update and maintain files according to Finance Guideline (Like Circular, Challan, Staff Salary, IOU, Leave Application,
• Monthly financial statement, Bank statement with reconciliation and bank signatory with staff individual bank information, voucher control sheet, cash certificate, house rent and etc.)
• Checking, preparing and submitting Google sheet reports such as Office Rent, Self-insurance, bonus, stationery, daily/weekly transaction report, procurement control and etc.
• To respect office hours by opening and closing the business day on time, and to send DCR and cash book reports and bank slips daily
• To prepare a requisition form for purchases, and a challan form for all assets/ goods/ things which are transferred to other offices
• Checking the movement register before paying any transport bill, and the attendance register before paying lunch bill
• Deliver quality services by adhering to high level of professionalism. Providing best services within the shortest possible time to avoid complaints
• Ensure the availability of office supplies such as printing, stationery, entertainment, electricity, water, general maintenance, program materials and etc.
• To check Trail Balance ledger of all accounts before closing each month
• To ensure proper cooperation and communication with internal audit, external audit and visitors
• To be aware and strictly adhere to BRAC’s values
• Preparing and submitting “Staff Performance Assessment" by following HR policy setup and timely mid-year review and annual assessment).
• Gathering more knowledge on Digitalization especially on mobile app, orbit and sbiCloud
• Preparing reports and any other requirements per management’s demand
• To accomplish any other duties as delegated by supervisors
• To record cash in the daily collection registers. Preserve cash in the file by preparing necessary notarized vouchers
• To update, preserve and maintain daily MF Cash book
• Bill voucher checking, coding, taking proper approval and MF bill voucher preservation
• To prepare daily and monthly cash requisitions
• To update, preserve and maintain cash certificates with cash ledgers & bank ledgers daily
• MF Bill voucher posting and booking in the ERP software as per the chart of accounts and to ensure the booking of expenditure in proper accounts without miscoding
• To prepare staff salary and submit to the Area Accountant within 18th day of every month
• To take the initiative to transfer staff salaries based on verified payroll
• To ensure fund (cash, bank) management, cost analyses, stock management and fixed asset management
• Submitting the Monthly Financial Statement to the Area Accountant on time with the necessary supporting documents
• To prepare monthly Bank Reconciliation statements
• Recording the daily loan disbursement, loan collection & savings, including all other cash transactions, and to provide reports as required by the program authorities