Job Description

The Logistics Officer ensures effective planning, oversight, and coordination of logistics operations to support program implementation. The role contributes to organizational efficiency by managing supply chain, fleet, assets, administration and safety/security.

PRIMARY RESPONSIBILITIES

Logistics and Supply Chain Management (40%)

• Lead and execute procurement processes in accordance with authorization thresholds and the policies of Right to Play and its donors.
• Ensure the timely and accurate procurement and delivery of goods and services, including but not limited to program supplies, insurance, consultancy services, and construction/rehabilitation works.
• Facilitate procurement committee meetings, prepare and review purchase orders and manage contracts.
• Maintain supplier databases and ensure timely delivery of goods and services.
• Supervise operations, stock movements, and documentation, ensuring accuracy and transparency.
• In cases where the programme is implemented through partners; provides procurement compliance review and documentation follow-up for partner (CSO) implemented activities, verification of delivery documentation and outputs, and escalation of risks, gaps, or budget deviations in accordance with partnership procedures and donor requirements.

Administration and Support Services (30%)

• Manage fleet operations, including staff transport, supply distribution, and monthly fleet analysis.
• Ensure maintenance of Vehicles, Generators, IT equipment, and other assets.
• Safekeeping of procurement, fleet, and asset documentation for audit readiness.
• Maintain filing systems for logistics and procurement records.
• Coordinate staff transport, travel arrangements, visas, and accommodations.
• Oversee office facilities, utilities, leases, and maintenance needs.
• Support event management through market research, contract negotiation, and financial tracking.
   

Asset Management (15%)

• Maintain and Update the Assets Register on monthly basis.
• Issue and Receive assets and keep documented track of the same.
• Take lead and ensure Bi-Annual physical assets verification exercise is done.
• When required take lead in getting approvals for disposal of assets and ensuring their disposal in line with RTP and donor regulations.
   

Ensure Safety and Security (15%)

• Supervise staff security and enforce safety and security protocols as per RTP Safety and Security Manual.
• Monitor security conditions and implement measures for the safe keeping of RTP staff and Assets.
• Participate and coordinate with Government/NGO/UN security forums and ensure distribution of information and implement advised protocols.
• Performs other duties as assigned
   

CONTACTS/KEY RELATIONSHIPS

• Internal: Work closely with Country Director, Program Manager, CO Finance, Senior Management Team,
• Project Officers and the HQ Logistics Manager
• External: Liaise with vendors, contractors, consultants, ministries, customs authorities, and service providers
   

Required Skills or Experience

• Bachelor’s degree in Logistics, Supply Chain, Business Administration, Management, or a related field.
• 7 years’ experience as a Logistics/Procurement Officer or higher in logistics, procurement, or supply chain operations within national or international organizations.
• Experience managing fleet operations, procurement compliance, vendor coordination, and supporting operational teams.
• Proficiency in Microsoft Office applications and procurement or asset management systems.
• Strong knowledge of fleet management and documentation practices.
• Ability to manage multiple priorities simultaneously.
• Fluency in written and spoken English and relevant local languages.
   

JOB CONTRIBUTIONS/IMPACT

• Collaboration: Build effective partnerships with staff, suppliers, and stakeholders.
• Growth Mindset: Improve logistics systems and demonstrates proactive problem-solving.
• Resilience: Manage challenges under pressure and tight deadlines.
• Professionalism: Demonstrate integrity and accountability, upholding values that support decisionmaking.
• Management and Interpersonal Skills: Demonstrates strong communication skills & listens actively.
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