Job Description

Responsibilities:

Project Documents Management:

• Develop and implement a comprehensive document management system for the project lifecycle.
• Ensure proper filing, version control, and accessibility of all project documents (plans, schedules, budgets, contracts, permits, etc.).
• Conduct regular document audits to identify and address any discrepancies.
• Collaborate with project stakeholders to maintain accurate and up-to-date project documentation.

Reporting:

• Prepare clear and concise weekly and monthly project status reports, highlighting key milestones achieved, upcoming deliverables, and potential challenges.
• Develop and maintain project RAIDS (Risks, Actions, Issues, Decisions) Logs, tracking progress and resolution of project issues.
• Create RACI (Responsible, Accountable, Consulted, Informed) matrices to clearly define project roles and responsibilities.
• Generate exception reports to document project deviations from plans (schedule, cost, quality) and propose corrective actions.
• Assist with the development of stakeholder management reports, summarizing project progress and addressing stakeholder concerns. 

Project Planning Support:

• Assist the Project Manager and Planning Team with developing and maintaining the project schedule, budget, and work breakdown structure (WBS).
• Track project progress against baselines and identify potential schedule or budget risks.
• Maintain project records and databases to facilitate efficient data retrieval and analysis.