Job Description

MISSION AND MAIN ACTIVITIES:

Mission monthly bookkeeping and accounting:

• Posts all financial transactions into SAGA system on daily basis;
• Ensures that all paymentsare made on time.
• Follows up on banktransactions to ensure all areprocessed; files hardcopies and generates reports;
• Track   bounced back salaries and makenecessary adjustment   and settlement;
• Produces monthlybank reconciliation statements and consolidates these in hard copy for review by the FinanceManager.
• Oversees the management of petty cash at coordination including bookkeeping
• Accounts for all petty cash expenditures and prepares replenishment requests when two-thirds of the money is spent.;
• Conducts regular controls of the operations of the cash, the book keeping and the filing systems.

ALIMA Financial Procedures &Policies:

• Ensures that all documentsare complete with the appropriate supporting documents, reviewedand approved before processingfor payment.
• Performs three-way match in comparinginvoice with purchaseorder and goods receivednote before processing any payment.
• Reviews transaction-supporting documents to ensure that all are complete and filed accordingly.

Filing:

• Ensure proper filing of grants vouchers
• Collect all field vouchers from field
• Actively assist the Finance Coordinator with sample list gathering during audit exercise.

Internal:

• Directly reportingto Finance Manager.
• Liaise with Coordinationlogistics team.
• Liaise with HR Department.

External:

• Interaction with suppliers, banking and financial institution service providers, tax offices and other national authorities or institutions with which ALIMA has working relationships for administrativeand financial needs
• Monitors petty cash advancerequests and ensurestimely accountability

Implementation of prevention measures against abuse of power, gender-based and sexual violence: 

• Ensures that his/her team, partners and community members are aware of ALIMA\'s policy and have access to information (complaint escalation mechanism, focal point...).
• Facilitates the organization of training and awareness sessions
• Implements standards related to the prevention of abuse of power, gender-based violence and sexual violence.
• Ensures that team members and partners involved in the project (Ministry of Health, national partners, etc.) follow training and awareness sessions and apply the rules for preventing abuse.
• Contributes to creating and maintaining a nurturing and protective environment for his/her team, community members and project partners. 

You meet the following qualifications:

• BSc or HND in Accounting, management, finance,  Business Administration, MBA or similar higher degreea plus
• 3+ years of experiencein one or more of the followingareas: Administration, HR, Finance, Logistics
• Exceptional organization and planning skills,ability to manageand follow work plans
• Highly developed interpersonal, communication, able to negotiate, influence, give effectivefeedback, be a team player
• Able to manage stress effectively, juggle competing priorities,balance various programmatic, logistic and team needs
• Applications are processed in the order of arrival and we reserve the right to close the offer before the term initially indicated if a good application is successful. Only full applications will be taken into account. Only accepted applications will be contacted. 

Important remarks: 

• Only successful applicants will be called for interview.
• No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process.