The Contracts & HR Administration Associate supports the core People Operations engine by ensuring employment contracts, HR records, and documentation are accurate, consistent, and up to date.
You help maintain the integrity of Moniepoint’s employee data, assist with contract generation, and ensure administrative processes run smoothly across all entities.
Working closely with Talent Acquisition, Payroll, People Helpdesk, and Employee Lifecycle Services, you help create a reliable, compliant administrative foundation that employees and managers can trust.
Key Responsibilities:
Prepare and issue employment contracts, addendums, HR letters, and confirmation documents under the guidance of the Lead, Contracts & HR Administration.
Maintain clean and accurate digital employee records, ensuring all updates are reflected correctly in HRIS and aligned with payroll requirements.
Support the review of documentation for accuracy, completeness, and compliance with Moniepoint’s templates and standards.
Update and track contract status, approvals, and signatures to ensure timely processing for new hires, transfers, and internal changes.
Assist Talent Acquisition by preparing documentation for new joiners as part of the hiring process.
Work closely with Payroll Operations to ensure all contract-related changes, allowances, and deductions are captured correctly.
Support internal audits by organising digital files, preparing evidence, and ensuring records are accessible and up to date.
Contribute to the upkeep of template libraries, version control, and documentation logs.
Respond to basic HR administration queries, routing more complex issues to the appropriate team.
Provide general administrative support to People Operations, especially during onboarding waves and payroll cut-off periods.
Partner with business leaders to operationalize people plans, ensuring alignment with organizational goals and talent priorities.
Qualifications:
1–3 years of experience in HR administration, People Operations, or an administrative support role.
Basic understanding of HR documentation, employee records, and data accuracy requirements.
Comfortable working with HR systems, spreadsheets, and document management tools.
Strong attention to detail with the ability to spot inconsistencies quickly.
Preferred Qualifications:
Experience working in multi-country or fast-paced organisations.
Familiarity with HRIS platforms and digital signature tools.
Interest in HR operations, compliance, and process improvement.
